Using this system, you can either send us your one-off plant observations, or you can send us a spreadsheet of records made over a period of time. By using this, we hope to speed up the process of checking out and making use of your records, and to cut out some of the errors that can creep into the process.
To take part, you will have had to set up your own account on the system first.
In order to set up your account, you will need to contact Alla Mashanova at a.mashanova@herts.ac.uk. We will then set your account up for you and let you know it's done. Please make sure the password has at least one capital letter, at least one numerical character, and at least one other symbol, such as a full stop. This is to ensure it is accepted by the central CEH computer system that administers the online system.
This will then allow you not only to send us your records, but also allow you to see what you have sent in, and to see how they are being dealt with. You are also asked to upload pictures of what you have seen to assist with checking of records, where needed. In cases of doubt I may get back to you for more information.
Note that, under the Data Protection Act, 2018, the Hertfordshire Natural History Society, under whose auspices this site is managed, has been required to alert recorders to the fact that the Society holds and uses personal data about recorders supplying records. This includes not only basic contact data but also location information about the recorder implied in the records themselves. The Society uses this information to verify records, and data supplied may be passed to partner organisations, especially the Botanical Society of Britain & Ireland, the UK Biological Records Centre and the Hertfordshire Environmental Records Centre for use in research and conservation. If you are not happy for your records to be used in this way, please do not use this system to supply them.
To see the Herts N.H.S. Privacy Policy under the new Regulations, please go to: http://www.hnhs.org/sites/default/files/downloads/management%20committee%20reports/HNHS%20Privacy%20Policy.May18.pdf
Good luck, and we hope you enjoy using the system.
Ian Denholm, Hertfordshire Recorder for Higher Plants.